Thread: Dga Agm!!

Date: 30th July
Time: 2pm
Location: CDU, Building 22, Room 19


2004-2005 paid members will be eligible for exec positions at this AGM, as well as the right to vote.

Positions available are:
President
Vice President
Secretary
Treasurer
Public Officer

All positions last a year, and only responsible patrons over the age of 18 may be nominated.



DUTIES OF COMMITTEE MEMBERS

President
· Generally supervise Club activities
· Chair all meetings
· Represent the club to Government, National Sporting Bodies, Business Community etc.



Vice President
· Deputise for the President as required
· Guardian and maintainer of the Club’s assets
· Special projects



Secretary
· Convene meetings of the Club via e-mail, telephone, IRC or letter
· Keep accurate minutes of all decisions and proceedings and give effect thereto.
· Minutes of meetings to be typed and distributed to Committee.
· Attend to all correspondence including incoming and outgoing correspondence
· Safeguard Club documents and records
· Maintain a functional filing system



Treasurer
· Account for all revenue and expenditure
· Take receipts and reconcile all monies at the closure of events
· Draft budgets if required
· Report to Club/Committee regarding Club’s finances
· Keep register of Club’s assets
· Arrange for accounts to be audited annually



Public Officer
· To ensure Club stays within legal parameters of legislation
· To report AGM results to Dept. Business Affairs.
· To lodge and follow up any legal enquiries and concerns
· Lodgement of applications/grants to Government bodies

Members only, or will outside observers be allowed?

A formal post about it will come up tomorrow about it all.
It would be best to wait till then before flinging around questions.

I’ll answer this one though.
Although DGA 2004-2005 members are the only people allowed to vote anyone can come, but it would be inconvenient cause they would have to be kinda isolated so they cant accidentally raise their hand and have a vote counted.

1st post updated.

Originally Posted by Knight Of Nih

A formal post about it will come up tomorrow about it all.
It would be best to wait till then before flinging around questions.

I’ll answer this one though.
Although DGA 2004-2005 members are the only people allowed to vote anyone can come, but it would be inconvenient cause they would have to be kinda isolated so they cant accidentally raise their hand and have a vote counted.

It's traditional to issue voting cards to avoid this problem. Pieces of coloured paper will do.


Also, your notice is invalid until you list the business of the AGM, not just a venue and time. A list of positions to be filled is only part of the business. You should for instance have a treasurer's report or auditor's report listed.

please refer here for the correct post.

I will leave this post here for viewing.

My apologies as i have been mostly "offline" since the 6th July