Here's what I've thought of so far.
By the way, a lot of these idea come from what you guys have said already, so if I don't say it later, Thanks. ^_^ As big Kev says...
"I'm excited!"
Anyway here are the plans:
Registration:
As the Lan may involve other people from other states, and due to the size of it, we'll probably need to get funds in BEFORE hand. There are a few good points about this. Firstly, we have Cash in Hand. People can't just waltz in when ever they feel like it, and we will have information on the people.
When they register, the cash goes straight into a box with the rest which will hopefully cover all the costs. We then send off a small laminated (gotta make it look cool) card with their name, and a pre-assigned IP address. We'll probably stick with the standard config we usually use.
10.1.1.xxx
Each computer will require a card, which will help to keep everything organised a bit. The cards themselves won't be too big, about 1/2 the size of a normal credit card.
Payment:
Just so we all know, we ALL have to pay, there's just no way around it. That means even I pay for it! 25 bucks may be fairly high, but we WILL have some serious costs involved. Remember, even if we only get 80 people, which we may not... we'll get 2000 dollars which will cover room hire, power, possibly food and water for four days.
If we get 80 people, each computer using an average of 150 watts, then the total cost may end up being around 1000 dollars for electricity alone. Add to that prizes, etc. Doesn't leave much left over.
Sponsors:
WE NEED SPONSORS! Why? If we get some donated items (hopefully some RAM, maybe Vid Cards, Sound cards, etc) that means we don't need as much money to get them. If you know someone who'd be willing to sponsor us, PLEASE let us know!
Locations:
As we don't have anything set on where it should be, we will need to know some places that will have the following:
1. POWER!!!
2. WATER!!! (possibly showers too...)
3. Airconditioning.
4. Not cost too much.
5. Be able to hold the people.
6. MUST be able to get ventilation.
- For three hours each day, the room will be aired out.
Personally, I might be able to use one of my Dads workshops. Has industrial power (Not a problem there ^_^) has showers, and very well ventilated. We can even move in temporary airconditioning. The only problem is that they're all being used at the time, unless I can work something out. I doubt it though. ~_~
Left Over Money:
Will go into a new Lanning Expense account for any Lan that needs it.